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Top 5 Tips for finding the right venue for your event

Finding the right venue for your next event need not be a major headache if you follow our 5 Top Tips ....

It will never happen to me! Event Insurance - do I really need it?

How many people in our industry consider Event Insurance? Specialist insurer Hiscox stated that there was a predictable rise in claims for event insurance earlier this year. Despite this, most events were not insured for bad weather at all. Read on for our Top 10 insurance tips ...

The Disability Discrimination Act - Profiting from compliance

As an Event organiser, you know it is the right thing to do, you know you have to do it and you know it makes commercial sense..

10 Commercial reasons to address DDA (Disability Discrimination Act)

7 Top Tips for finding an accessible venue

10 Essential Budget Planning Tips for your Event

Preparing a definitive budget for an event is a challenging task with so many factors to consider, however with the help of our 10 Essential Budget Planning Tips, we hope that the next budget you prepare will be easier to create and pleases the purse holders!

7 Top Tips for a successful Site Inspection visit

Site inspections, or showrounds, serve only one purpose - to ascertain whether a venue is the most suitable venue for your particular event. Below we identify our 7 Top Tips for a successful Site inspection visit:

A Touch Of Sparkle... for Christmas 2009 at Ufton Park

A Touch of Sparkle for Christmas 2009, Celebrate this year at Ufton Park, Reading.Set in a beautifully restored Tithe barn in the grounds of a magnificent Elizabethan Manor House.

6 Top Tips for Hosting a Successful Corporate Golf Day

6 Top Tips for Hosting a Successful Corporate Golf Day

How to use the "Credit Crunch" to your advantage

How can Red Dragon Events help you benefit from the Credit Crunch? More than ever venues need to retain as much exisiting business as possible whilst continuing to attract new business. There are a number of ways in which this can be used to your advantage:

The Spying Game - How Safe is your conference?

"Eureka" moment at 10.04pm

10.04pm "Eureka" moment may spell the end of the early nights! - 4.33pm is the least creative time of the day; - The shower is found to be the most inspiring space; - Women are better at retaining their creative ideas

Conference Food and its effect on your delegates

Conference food - how does the food you serve effect your delegates?

Referral Incentive Scheme

New - Referral Incentive Scheme! Earn a minimum of £50 Bonus Bond vouchers for every successful referral you provide us over a certain booking value! Plus another £50 worth of bonus bond vouchers to the person you referred us to!

Crash Course in organising a Christmas Party 2008

Christmas parties are often the highlight of the year for many companies. Below we have listed some helpful tips to make sure you have a great time!

Early-Eager or PM Professional

A new report shows tapping into a delegate's natural human rhythms can aid productivity, concentration and retention. The Meeting Minds report by Dr Lawrence Smith, senior lecturer at the Institue of Psychological Sciences, University of Leeds, applies psychological theory regarding human rhythms, sleep and work scheduling to the meetings industry.

Rules of Engagement

Rules of Engagement - incorporating new technology

Crash Course in Audio Visual

Using the latest technology can be an important tool in getting the message across at your next event. We have identified below some key points to consider when creating the maximum effect from your AV.

Top Tips for Welcoming Guests to your event

Read our Top Tips for Welcoming Guests to your event!

Top Tips for Hosting a Memorable Corporate Golf Day

Golf is considered one of the most important tools in Corporate Entertaining.

10 Top Tips for Holding Greener Meetings

1. Save Paper. Using new media and electronic technology can cut down your paper use.

Crash Course in Audio Visual

Home Red Dragon Events Newsletters & Resources  

5 Feb 08
Using the latest technology can be an important tool in getting the message across at your next event. We have identified below some key points to consider when creating the maximum effect from your AV.

 
Establish your objectives and budget - How are you going to communicate the essential message of your event? Are details of images vital to the delivery of the message, or is their purpose solely to add a vibe to a themed event?

Location, location, location - that all important word! Consider the size and layout of the venue along with audience numbers as this will dictate the size and number of screens needed. Can screens be placed above head height? Is there enough space to accommodate projection distances? Can you save money on sets and screens by projecting onto walls?

Accessibility- how tall and wide are the access doors, are there lifts and loading bays as AV equipment is often heavy and bulky?

Timings - What time can you access the room to set up? How much time do you need to dismantle everything afterwards? Make sure your AV company knows how much time you have - You could be charged for over running your dismantle time if it affects another event gaining access for set up of their event.

Content - if using an AV technician, how far in advance do they need the content to create any presentations. What format will they need it in? Advise all your content contributors of this as soon as possible so that they start off in the right way. This can save hours of formatting closer to the event, especially those inevitable last minute changes.

Professional assistance If using professional AV technicians, clearly establish what you are paying for before signing any contract. Make sure there are no hidden extras. What guarantee do they offer? Have you seen examples of their work for satisfied clients?

The small print - If using film clips, images or accompanying music, be aware of copyright laws and that you are not breaking them.

Following some of these tips will help ensure that you make the most of your AV requirements in delivering the message to your audience. Good Luck!



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